March 6, 2014 PSG Meeting

March 6, 2014 

Meeting called to order 6:35 

Minutes from previous meeting read and approved 

All board members present 

Executive Board Reports: 

President - Janet: 

• Pup Strut – For the event, we will start in the gross motor skills room with two or three obstacles.  Students will have race bibs and will receive a stamp or sticker when completing this task.  They will then ride tricycles around the circle drive to receive their next sticker and finish the event on the playground.  Each participant will receive a Pup Strut T-shirt and participation ribbon.  Prizes will be awarded based on fundraising.  Prizes are to be determined. 
• Sponsor for the Pup Strut have been identified by the committee and are being contacted.  We are still collecting sponsors. 
• 135 Parents will be attending snacks with students. 

Vice President - DeVanna: 

• Work room organization has begun. 

Treasurer - Tami 

• Bank balance $1,741.66, setting aside $500 for Library, $1,241.66 is available for PSG use. 
• Income:  Snacks with Students $120, Interest $ .12, $5.00 Brownsburg Education Fund (Yankee Candle Promo). 
• No expenses at this time. 
• 2013 Tax Return to be filed shortly. 

Secretary - Sonja: 

• Nothing to report at this time. 

Teacher Representative - Sarah: 

• Working on wish list from teachers. This will be posted outside the teachers’ classrooms so parents can see what supplies teachers might need and fill them. 
• Donorschoose.org...fundraiser for teachers supplies 

Preschool Coordinator - Jennifer 

• Signed up BECC for Campbell’s Labels for Education.  Waiting for confirmation email.  Teachers will be able to shop from catalog with points.  Collection box to be put in front office. 

Committee Reports: 

Fundraising 

• 135 Parents RSVPed to Snacks with Students.  Still waiting for bill from cafeteria for parent snacks.         
• Pup Strut May 1 and 2. Still to decide on shirts and price.  Students have been submitting their artwork for T-shirt logo.  Pup Strut committee meeting April 10th at the library.  Still looking for sponsors and volunteers for event.  Sign up Genius to go out after Spring break to volunteer to help run the event. 

Relay for Life 

• Our tent theme is Mardi Gras.  We are planning an "Art Sale" as a fundraiser showcasing BECC student art.  Other activities being considered:  face painting, ladder ball, a putting green, Mardi Gras beads and cake pops. 
• Day of event volunteers needed in 2 hour shifts to man our tent from 10am-10pm on May 17 
• Spirit Week: May 12-16 leading up to Relay for Life.  Each day will have a theme. Coin war competition is being planned between classes.  Age appropriate education curriculum will be shared with students.  Instruction letter to be send home in back packs to guide families how to register online and get involved. 

Box Tops 

• Box top collection totaled 6,400 Box Tops.  Check coming for $566.80 in late April or early May. 
• Ms. Ravech's class was the winner, prize bags passed out to class. 
• Collection Box returned to front office so please keep sending them in. 
• Next submission will be in May. 

Campbell's Labels for education 

• Application pending. 

Staff Appreciation 

• With help from Alison, Valentine bags were passed out to the entire staff 
• Need to gather supplies and ideas for Teacher Appreciation Week (May 5-9) plus end of year token. 
• If anyone is interested in helping, call Kelly Genova at 317-989-9751 or email Stlcards79@hotmail.com 

Library: 

• Library is ready to use with over 1,000 books on the shelves 

• Scholastic book fair week of March 11 
• If we sell over $2,000 worth of books we get 40% back from Scholastic 

New Business: 

• Spring party moved to February next year with Valentine theme  
• May 22 & 23 End of year celebration and Field Day with PSG support.  Dates for Field Day are pending due to snow days in June 
• Looking for parents to fill open PSG positions for next year. If interested, please contact Janet Moser at janet.a.moser@gmail.com. 

Next meeting May 14 at 6:30 (final for this school year) 

Meeting adjourned at 7:45 

Sorting for Mrs. Feller

Hi.  I am looking for volunteers to help Mrs. Feller go through the damaged materials in her classroom from the water main break.  They can't get in there to clean the room until the items have been sorted through.  I have set the sign up in two hour blocks.  Please DO NOT feel you must sign up for two hours.  Just pick a slot and give whatever time you have.  Any amount of time will be appreciated.  Thanks in advance.

www.SignUpGenius.com/go/10C0C4AA8AA23A5FF2-sorting/11790427

Donation Items for Treat Bags

Hi everyone

Thank you to those who have signed up to donate items for the treat bags the kids in the winning class will get. There are still a few spots left if you are interested/able to donate at this time.

Just a reminder the items can be sent to school with your child anytime before Feb 28th and noted to turn into to Jennifer Newingham. She is collecting the items in her office. 

And remember, keep clipping those Box Tops and sending to school! Each one is worth 10cents and they add up very fast! This money will help our PSG provide great things for the school!

Happy Monday!

Alison

Box Tops Goody Bags

Dear Parents

During the month of February we celebrate Valentine's Day to show our love to others. The PSG thought we should show our LOVE to BECC by holding a special Box Tops for Education class contest and awarding the students of the winning class with FUN goody bags and extra recess!

If you are able to help by purchasing and donating items for the bags, please sign up by visiting www.SignUpGenius.com/go/10C0C4AA5AF2FA1FC1-boxtop. The items will need to be sent to school with your child and labeled to turn into Jennifer Newingham for the BTFE Goody Bag's by or before Feb 28th.

Students in both the AM and PM classes will get goody bags. We are asking for 50 of each item since class sizes vary. The sign up is broken out in 10's so you can sign up for as many or few as you choose. We need a total of 50 of each item.

Most of the items are found at our local Dollar Store. Since we do not know the winning class, knowing how many girls and boys there will be is not possible. Therefore, do your best to shop for gender neutral, but I will work with Jennifer once we know the winning class and create boy and girl bags if items are more specific. 

If you have other Goody Bag ideas that you think would be FUN to include, please feel free to contact me and I can add to this list. We want to make this FUN for the kids so they too become involved in gathering those Box Tops that will help BECC earn money for programs and supplies!

Thank you in advance!

Alison Moyars

BECC PSG 

Box Top Committee Chair 

Box Top Competition February 1-28

Dear Families and Friends,
BECC needs your help to reach our Box Tops for Education collection goal of $500 for the school year! As of Jan. 1, we have collected $140.
To show BECC our LOVE for the month of February, we are having a class competition.
February 1 - 28, your child can bring in Box Tops for Education to their classroom, instead of dropping off in the main office. Your child's teacher will keep all the Box Tops for both their AM and PM class together.
The winning class (AM and PM) will receive extra recess and a special goodie bag! In addition, the class will be featured on our BECC and BECC PSG Facebook pages and in the weekly e-newsletter. The winning class will be announced on Monday, March 10.
It's one of the easiest ways to give back to our school...
o Clip Box Tops from over 200 products
o Trim off excess packaging to make it easy for volunteers to prepare for submission and make sure it has not expired
o Send to school in your child's backpack in either a sandwich bag/envelope or attached to the enclosed collection sheet
Even after February, every Box Top collected will count toward our school goal. Please continue to save them and send to school with your child. In March, the collection box will be back in the main office and we will continue to collect until the last day of school.

EVERY DIME COUNTS!
TOGETHER, WE CAN DO IT!!

Meeting Minutes from January 15, 2014

Meeting called to order 6:33.
Minutes from previous meeting read and approved.
All board members present.

Executive Board Reports:
President - Janet:
* Nothing new to report at this time.

Vice President - DeVanna:
* Continuing with workroom sign ups. We would like to connect the workroom sign up genius to teacher blogs and Facebook so parents can be more aware of volunteer opportunities.

Treasurer – Tami:
* Revenue and expense sheet passed out.
* Read-a-thon money totaled $998.75. Thank you to all the families who donated.
* Money counting procedures being put in place: (1) Two people, an executive committee member and committee chair will meet to tally money from any fundraisers. (2) In order to receive reimbursement for items purchased for the PSG, receipts over $25 will require board approval. Receipts for items less than $25 can be reimbursed at the treasurer’s discretion.
* A $500 donation to our Library from Psi Iota Xi Sorority.
* Purchased a “for deposit only” stamp for depositing checks.

Secretary - Sonja:
* Nothing new to report at this time

Teacher Representative - Sarah:
* Nothing to report other then the staff loves their PSG.
Preschool Coordinator – Jennifer:
* Nothing to report

Committee Reports:
Fundraising:
* Read-a-thon was a great success. $998.75 raised. 25 students participated. Dylan Dial and Jackson Gosnell were the winners.
* Next fundraiser will be in the Spring, dine to donate or book fair around Snacks with Students program.
* Pup Strut May 1 and 2. This is our get active fundraiser similar to Fun Run at Whitelick or Red Bird Run at Cardinal, for example. A planning meeting needs to be held mid February and will most likely be at the library.
* Need to find out cost for prized and t-shirts (195)
* Any ideas for pup strut to be emailed to Janet by end of January. Janet.a.moser@gmail.com.

Relay for Life:
* Butter Braid fundraiser raised $940.42 for the Relay for Life. BECC is currently the lead contributor for BCSC.
* Launter Family is the winner of tickets to Children's Museum.
* Meeting with Relay for Life later this month with BCSC schools for team development.
Box Tops
* BECC was denied Box Top account because we do not have Kindergarten through 8th grade students on campus. Cardinal is partnering with us to help. Thank you Cardinal!
* 1400 box tops collected so far.
* February will be next Box Top collection contest.
* Prizes: possible play dough party for winning classroom.
* Deadline March 14 and postmarked by April 1
* Campbell's Labels for education is another possible option for fundraising

Snacks with Students:
* Michelle Artmeir and Jill to plan date and estimate cost for PSG

Library:
* Many books have been donated.
* Labeling and organizing books is taking place now.
* Half Price Books being contacted for possible donations
* Possible Bingo for Books fundraiser through scholastic with Brownsburg high school students assisting...ask for Clifford costume!
* Library books will not be taken home by students. The are for in school use only.

New Business:

Staff Appreciation:
* Teacher Appreciation Day 2nd week of May
* Plan a treat for them

* Our Blog spot is being transferred to a webpage and added to the BCSC Page. Jennifer Newingham to follow up BCSC webmaster to get a link to this new page

Next meeting March 5 at 6:30
Meeting adjourned at 7:45

PSG December Update

Good evening, BECC families!

Happy holidays to everyone!  With the semester winding down and no PSG meeting this month, I thought I would send out a short update on how the PSG is doing.

It's been quite a process but our paperwork to make the PSG a full not for profit organization has been received by the IRS.  Tami, our Treasurer, and I agree this means our tax exempt status is now pending.  Yeah!!

Our Relay for Life team wrapped up their Butter Braid fundraiser today.  If you still have orders that you have not turned in, please contact Marcie Cates right away.

In speaking with Melissa Smith, the BECC Clinic nurse, she is in need of children's underwear sizes 3T-5/6 boys and girls, new or old.  She also needs gently used coats and pants.  If your child has outgrown some clothing that fits this description, please consider donating them to the clinic.

We will start planning our Pup Strut soon.  This will be our get-up-and-go fundraiser in the spring.  If any families have experience with this type of fundraiser at the elementary level, we would appreciate any and all input.  Please feel free to contact me by email at janet.a.moser@gmail.com.

Our Box Tops for Education program is on temporary hold.  Our school has been denied the privilege of this program because we do not have any students attending Kindergarten through 8th grade in the building.  We are working on partnering with Cardinal Elementary to come up with a plan to submit our box tops through their program.  Thank you Cardinal for your assistance!

The library program is steadily moving forward.  The teachers have had their orientation on how the Brownsburg Public Library's mobile library program is going to work while we work on a more permanent solution for the preschool.  We are still waiting on the promised donated book trucks from the school corporation and will follow up on this.  Once we have carts, we can organize a book donation program.  Details of the book donation plan will be sent home in the near future.  Finally, Amy has spoken with Scholastics regarding a book fair, which we would like to have in the spring semester near the time of our Snacks with Students.  Thanks for all of your hard work, Amy!!

If I've missed anything, any topic or there is something you would like to see the PSG do, please do not hesitate to contact me.

Thank you all so very much for your participation.  You are who make the PSG successful.

Regards,

Janet Moser